Invoice Payment

To get an invoice paid you will have to send the following to the Finance Office:

• Internal requisition note: a fillable internal requisition can be obtained by emailing the finance AP clerk at medap@mun.ca
• Original receipt(s)/invoice(s)
• FOAPAL which payment is to be made from
• Any supporting documentation that may be required such as catering approvals, quotes, etc
• Approval to pay from someone within your unit/division/discipline that has authority to approve this request. Usually this is the Manager or Chair.

How do I get a reimbursement for petty cash?

If someone must buy items out of pocket, they should put in a request for reimbursement to the finance office. They should submit a FoM internal requisition for the amount of funds requested. This internal requisition must be signed by the individual in your unit/division/discipline that has authority to approve this request. Usually this is a Manager or Chair. In addition to the signed internal requisition you must also include all receipts showing proof of purchase.
Note: a fillable internal requisition can be obtained by emailing the finance ap clerk at medap@mun.ca

If for some reason a requisition for payment cannot be submitted by the individual and they are requesting a petty cash reimbursement, the following procedures must be used.

To be reimbursed for petty cash (maximum of $75), you must send the following to the Finance Office:

• Original receipt(s)/invoices
• FOAPAL which payment is to be made from
• Any supporting documentation that may be required such as catering approvals, quotes, etc
• Approval to pay from someone within your unit/division/discipline that has authority to approve this request. Usually this is a Manager or Chair.
• Rationale as to why this payment cannot be reimbursed through the reimbursement process.

How do I deposit a cheque?

To deposit a cheque, you will need to send the following to the Finance Office:

• The FOAPAL where the cheque will be deposited and the reason for deposit
• A copy of the generated accounts receivable invoice outlining the FOAPAL for deposit.