A.0 Travel Booking 

A.1. Learners complete and submit a Travel Request Form to the clinical/community placement travel administrator no later than five (5) weeks prior to the start date of their clinical placement. 

A.1.1. Cost comparison documentation must be included to verify that the most economical travel option is being utilized.

A.2. Learners are encouraged to book their own economy flights for approved travel requests. Once out-of-pocket for expenses, learners may apply for a Travel Advance or can submit their claim along with other expenses upon their return for reimbursement. 

A.2.1. Learner who wish to submit a Travel Advance are responsible for submitting all necessary documentation as per the Procedure for Requesting a Travel Advance. 

A.2.2. Learners who are not in a financial position to pay upfront for the cost of flights are advised to contact their clinical/community placement travel administrator. 

A.3. Learners shall complete a Travel Claim Form and submit it along with all necessary supporting documentation to the clinical/community placement travel administrator within five (5) working days of trip completion. 

A.3.1. Under exceptional circumstances, late travel claim submissions will be considered for reimbursement on a
case -by-case basis. Travel claims will not be considered for reimbursement six (6) months or later after trip completion.