Event Planning Services

Whether it is a small, informal gathering or a conference plenary session for 800, Grenfell Campus Conference Services will assist in preparing for all your event and meeting requirements.

Information on conference management service provided here.

All classrooms, seminar rooms and lecture theatres come equipped with the latest audio-visual and multimedia equipment and an on-site, on-call technical team is standing by to assist you with set-up and operation.

Please review our Conference Services Brochure and check out our options for your wedding ceremony and reception.


Event management services

Grenfell Campus offers exceptional value, service and flexibility in a unique setting. We are host to many successful events each year and look forward to working with you to make your event the best yet! Contact us today for more information on our conference management services.

Our team will work with you to put together a management package that suits both your logistical and financial needs. See our current rates and let us know if there is a service you are interested in that is not listed. We are here to help you every step of the way.

Here's what we can do for you...

  • Provide project planning timelines to keep the planning on track
  • Coordinate your meeting space needs on campus and liaise with local off-site venues
  • Manage room blocks for delegate accommodations on campus or at local hotels
  • Liaise with service providers and partners to plan food and beverage, audio-visual, set-up, transportation, printing, signage, security, parking, and equipment rentals
  • Coordinate exhibitors, booths, and displays for trade shows
  • Provide registration services including online registration, processing payments and refunds; troubleshooting with registrants; providing confirmations and receipts; preparing registration reports; preparing nametags; and providing conference staff to be on-site at the registration desk
  • Manage details of social events and field trips including obtaining quotes, managing contracts, arranging transportation and entertainment, and providing staff to be on-site at events
  • Coordinate travel for guest speakers and VIPs
  • Attend committee meeting to provide advice and guidance during the planning

During the event, we'll...

  • Provide staff to be on-site at events to ensure a seamless experience
  • Take the lead on all venue coordination, set-up, signage, food and beverage, audio visual, and other logistical details on site
  • Manage your registration and information desks
  • Greet and tend to speakers and VIPs



Let our conference services office assist with your food services planning. We will work with you to create a custom menu that meets the dietary needs of all your conference delegates.

Our staff is ready to assist with your full day's nutritional needs from a hearty breakfast to a full formal banquet. We can do everything from nutritional breaks, boxed lunches and casual dinners to elegant formal banquets.

Are you a sport team or school group staying on campus? How about a pizza party or a BBQ after the winning game? Or a healthy breakfast before you start your big day? Grenfell Campus catering services can design a menu that fits both your schedule and your budget.


Beverage Services

We also provide satellite bar service for functions held in the various meeting spaces around campus (liquor licensing regulations will apply). We offer beverage services including:

  • Wine selection
  • A selection of imports
  • Fully stocked spirits and liqueurs
  • Non-alcoholic drinks such as water, pop or punch


Visit The Backlot!

After a long day of meetings, relax and be social in our on-campus licensed venue. Our conference services staff can help organize and facilitate a variety of planned social events to enhance the experience of your conference delegates. 

Contact the Conference Services office today to have a sample menu and quote prepared for you!