Important Booking Deadlines

Quizzes and term tests must be booked at least 2 weeks prior to the test date.

Final exams must be booked at least 4 weeks prior to the first date of the final exam period.

Given the volume of students our office supports, and number of tests and exams we administer, we are unable to guarantee our ability to accommodate your test or exams should you miss a booking deadline.  

If you have trouble booking your exam or test through the Clockwork web portal, immediately contact our office at blundonexams@mun.ca or (709) 864-6787.  Having a booking issue with the web portal will not be considered a valid reason to book a test or exam beyond the booking deadline.

Late Test & Exam Bookings

• You are required to meet our set test and exam bookings deadlines
• Late test & exam bookings will be considered based on available resources.
• If you have missed our booking deadline, or have been denied a late exam booking request, we recommend:
  • Refer to your course syllabus to determine what it states about missing a test or exam. Follow-up with your instructor as necessary.
  • Refer to the university's deferred exam policy to determine whether your particular situation supports a deferred (final) exam request.
  • Contact your Accessibility Advisor to discuss possible next steps. While they won't be able to override the denied exam booking, they can talk you through possible solutions going forward.
  • Prepare to write your test or exam with the class, without your accommodations.

Late Booking Requests

If you miss a test or exam booking deadline, you may submit a late booking request through the following process:

The Accommodated Testing Service in Accessibility Services administers tests and exams for on-campus course only.   Read the criteria below carefully to determine if your course, test or exam is eligible for booking with Accessibility Services: 

Courses and exams that are eligible for booking and required advanced booking with Accessibility Services include:

• On-campus courses with in-person, invigilated tests or exams

Courses and exams that are not eligible for booking and do not need booking with Accessibility Services include:

• Tests or exams for online courses.  These tests and exams are scheduled and administered by the Centre for Innovation in Teaching and Learning (CITL).  Exam schedules for online courses are always be available at Memorial Self-Service (for online courses view "Online Learning Exam Schedule").  These exams do not need prior booking by students.
• Test or exams that are completed online (Brightspace, etc.) and are NOT invigilated (i.e. supervised).  These tests and exams can generally be written

If, after reviewing the above test booking criteria, you are still unsure if your test or exam needs to be booked with our office, please email us at blundonexams@mun.ca or call (709) 864-6787. 

We know that things come up that may prevent you from writing your test or exam. 

If, for any reason, you are unable to write or do not need to write a test or exam that you have booked, we ask that you please cancel the test booking in the Clockwork web portal 48-hours before the test date.  

If you need to cancel an exam and the 48-hour cancellation window has passed, please email us at blundonexams@mun.ca or call (709) 864-6787 to cancel your booking.

• Your Memorial student ID or other government-issued photo ID (failure to produce a photo ID could result in being prevented from sitting for the exam)
• Only the materials you need to complete the examination (we will defer to the instructor's notes on what is needed for the examination.  If you indicate you require materials not outlined by your instructor, we defer to the instructions provided by your course instructor.
• Coats, hats, bags or purses are not permitted in the examination room.  They are to remain outside of the exam room until you have completed your exam.
• Electronic devices (including but not limited to smartphones, cellphones, tablets, etc.) are not permitted inside the examination room.  They are to be powered down (or placed on silent or airplane mode) and left outside of the exam room.  If your instructor has permitted the use of certain electronic devices for the purposes of completing your exam, we must be notified in writing by the instructor in advance, at which time you will be permitted to access those/that electronic devices.
• Smart watches, activity trackers and similar digital devices are not permitted in the exam room.  These devices should be removed and placed outside of the room prior to the start of the exam.

• We recommend arriving 10-15 minutes prior to the start of your test or exam
• Proceed to the location that is provided in your ClockWork calendar and your email reminder.  If your email reminder did not include an exam location, you can report to UC-4000 and you will be provided with the exam location.
• Per university regulations, students who arrive late and beyond 30 minutes of the scheduled exam start time will not be permitted to sit for the exam.  We will communicate this decision to your instructor.
• Students who arrive late but within 30 minutes of the scheduled exam start time will be permitted to sit for the exam, but the time limit of the exam will not be adjusted to account for the late start.

• Accessibility Services attempts to maintain quiet and distraction-reduced environments for all test-takers.  Please note that we are unable to provide a distraction-free environment.
• Your accommodations will be provided based on the most recent information provided to the testing staff.  If your accommodations do not match those offered to you, you should speak with your Advisor immediately following the exam. 
• If you are writing an exam at a different time than your classmates, you may be required to be sequestered.  You will be notified of this in advance.
• The Accommodated Testing Office is open until 10:00pm each weekday.  If, with your accomodations, your testing time will go beyond 10:00pm, your start time may have to be adjusted.  You will be notified of this in advance.

Accessibility Services (Blundon Centre) is responsible for the administration of tests and exams on behalf of individual instructors and faculty members.  As such we take considerable care in ensuring academic and exam integrity and have a duty to report instances of reported or suspected academic dishonesty.    

This section applies to quizzes and mid-terms only.  For procedures related to final exams, please see the Deferred Final Exams section.

Accessibility Services cannot approve a deferred or make-up test. Make-up tests can only be granted by the course instructor. 

If you are prevented from writing a term test or mid-term exam due to illness, bereavement or other acceptable cause you should reach out to your instructor to request a make-up test as soon as possible.

Granting of a rescheduled mid-term test is not guaranteed. Instructors may opt to prorate grades in lieu of a rescheduled test or mid-term, or may require a comprehensive final to be written.  Your instrutor will communicate all options to you.

Accessibility Services cannot grant deferred final exams.  Deferred exams can only be granted by the course instructor. 

If you are prevented from writing a final exam due to illness, bereavement or other acceptable cause, you may apply, with supporting documents, to have the final examination deferred. Please see the university regulations to learn more about this process.  If you have questions about this process please contact your course instructor or relevant Department Head.

If you have been granted a deferred exam, please review the next section on how to book a deferred test or exam.

Students who are granted permission by their course instructor to write a make-up test or deferred exam are eligible to be book these tests and exams with Accessibility Service (Blundon Centre).  Please note, however, that these bookings are handled differently than regularly scheduled tests and exams and are subject to availability. 

Make-up tests and deferred final exams cannot booked using the test booking feature in the Clockwork web portal. 

To book a 'make-up' test or deferred exam, students need to forward confirmation and approval from the course instructor to blundonexams@mun.ca.  The student and instructor should identify a mutually agreeable date and time (inline with the time frames listed below) when scheduling a deferred test or exam.

If you need to make changes to a deferred exam that has already been scheduled, please contact us at blundonexams@mun.ca or call (709) 864-6787.