Examinations Scripts

1. “Examination script” shall include all final evaluative instruments (e.g. final examinations, re-examinations, project reports, papers, engineering designs or prototypes) in undergraduate courses in the Faculty of Engineering and Applied Science.

2. In the case of final examinations, the examination script shall consist of all workings done by students in developing their answers to examination questions and all markings made by the individual(s) grading the examination script.

3. In marking an examination, the course instructor(s) shall give appropriate consideration to all workings done by students in developing their answers to the examination questions.

4. Any workings that a student does not wish to have considered in the marking of a final examination should be indicated by placing an X through that section of the examination script. When the “Official Examination Answer Book” is used for an examination, calculations that form part of an answer must be done on the ruled pages.

5. Examination scripts are the property of Memorial University and shall not be tampered with in any way. Examinations scripts shall be provided to the appropriate department head* by course instructors upon request by that department head.

6. Faculty members shall retain in their office all examination scripts for each course that they have taught for a period of at least one year from the date on which the marks are released for the course. Alternative storage or disposal of examination scripts shall be done through the office of the appropriate department head*.

Final Examinations

7. In setting examinations, the course instructor(s) shall include on each examination paper a clear statement of the marks available for each examination question and question part.

8.In marking examinations, the course instructor(s) shall indicate on the examination script the total number of marks awarded for the examination as well as number of marks awarded for each examination question or question part.

9. Two copies of the examination paper shall be submitted by the course instructor to the appropriate department head* at least 24 hours before the examination.

Release of Marks to Students

10. Marks in individual courses shall only be disclosed to students through the appropriate department head* in the Faculty of Engineering or through the Registrar’s Office.

11. Once the marks have been released in accordance with (10) above, students may contact their course instructor to seek an informal explanation of the marking in a particular course or examination. Course instructors are not obliged to discuss exam marks with students, and students should formally request a viewing or rereading of their examination script if they are not able to obtain an informal explanation from the course instructor.

12. When errors in marks are identified by the course instructor, he/she shall report any errors in marking to the appropriate department head* so that corrections can be made on the student’s record.

Official Viewing of Examination Scripts

13. Students are able to view their final examination scripts, with all marks for questions and question parts indicated on the script, in accordance with the procedures outlined in the University Calendar.

14. Requests for viewing of an examination script shall be made by completing the Examination Viewing Form which is available through the office of the appropriate department head* or from a link on the Faculty web site, at "http://www.mun.ca/engineering/undergrad/forms/"

15. At the request of the appropriate department head* course instructors shall provide to that department head the original examination script and a solution set for the examination or a written explanation of the allocation of marks for other final evaluation instruments. The instructor shall describe how part marks are allocated. It is recognized that part marks may depend on evidence of certain solution steps, intermediate results, an appraisal of the understanding exhibited in the student’s work, or some combination of these or similar measures. 

16. If, during the viewing of an examination script, a student is concerned that there has been an error in calculating the mark or that one or more questions have not been graded fairly, he/she should outline the nature of any concerns with the marking in the space provided on the Examination Viewing Form.

Rereading of Examination Scripts

17. Students are able to request a reread of examination scripts through the Registrar’s Office or from a link on the Faculty web site, at "http://www.mun.ca/engineering/undergrad/forms/"

18. Where possible, rereads will be completed by an individual who was not involved in the original marking of the student’s work.

19. Student identities will be withheld from the individual undertaking the reread.

20. In advance of the reread, the original marker shall provide the appropriate department head* with:

• the original examination script
• a statement of the marking scheme for the course (i.e. marks allocated for assignments, quizzes, tests, midterms, projects, laboratories, final examination)
• a breakdown of the marks for the student requesting the reread in each aspect of the course.
• original examination scripts for 5 other students in the course - 1 examination script in each of the following range of marks: top 20%, next 20%, next 20%, next 20%, bottom 20%.
• a solution set for the examination, or a written explanation of the allocation of marks for other final evaluation instruments, or other information deemed necessary by that department head to facilitate the reread. The original markershall describe how part marks are allocated, and it is recognized that part marks may depend on evidence of certain solution steps, intermediate results, an appraisal of the understanding exhibited in the student’s work, or some combination of these or similar measures.

21. The appropriate department head* will identify an appropriate individual to undertake the reread of the examination script.

22. All information referenced in (20a, b, d and e), as well as a copy of any concerns that the student identified during any viewing of the examination, will be made available to the individual undertaking the reread.

23. If the appropriate department head* identifies a significant discrepancy between the marks before and after the reread, then that department head may appoint another person (other than the original marker and the person who conducted the reread) to provide expert advice regarding an appropriate mark for the examination script.

24. Once the reread is complete and a new mark is determined, the appropriate department head* will determine the student’s final course mark using the information provided in (20 b and c).

Definition of “the appropriate department head”

For the courses with the course prefix ENGI (except for work term courses ENGI 00xW and ENGI 200W). the Director of First Year Engineering shall act as the “appropriate department head”. For other ENGI courses the “appropriate head of department” is as follows. 

Course Prefix	Head of the Department of
CIV	Civil Enginering
ECE	Electrical and Computer Engineering
ME	Mechanical Engineering
ONAE	Ocean and Naval Architectural Engineering
PROC	Process Engineering

 

_{Previous versions approved on 30-09-2009, 29-09-2010, and 28-01-2015; current version approved 29-07-2020}