As per the collective agreement, among the duties and responsibilities of all Academic Staff Members (ASMs) is to “accept reasonable responsibility for academic advising and consulting with students” and “accepting a fair and equitable share of advising duties.” Faculty members who are appointed by the Dean of Humanities and Social Sciences as Undergraduate Program Director (Honours/Major/Minor), Program Director (Diploma/Certificate), or Graduate Officers have a special responsibility to continually communicate and collaborate with others concerning University Calendar and program regulations.

Only ASMs can reasonably attend to curriculum and other specialized program matters. Therefore program directors, in consultation with their academic unit Head and others as appropriate, should be concerned with resolving complex matters that someone outside of the academic unit cannot address. 

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Student Responsibility and Academic Advising

The following appears in the Humanities and Social Sciences section of the University Calendar:

9.1 Student Responsibility and Academic Advice
Students are responsible for following regulations as stipulated in the University Calendar in all respects. In accordance with University Regulations, Academic Advising, the ability to make sound academic decisions requires access to sound academic advice. Information in the University Calendar and in an academic degree audit prevails over any other advice provided by any representative of Memorial University of Newfoundland.

Students may seek guidance about academic programming from a variety of sources. Written materials include official documents such as the University Calendar, degree audits and program forms; support materials such as the Guide to First Year or program brochures; university and program webpages; and online tools such as the Faculty’s degree maps. This is supplemented with interactions with a variety of University employees, as follows.

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Contact Information for Students

Faculty, department and program webpages are encouraged to identify the Academic Advising Centre, the Office of the Registrar and the Office of the Dean’s full-time staff advisors the first point of contact for students who have routine enquiries about their program of study, degree requirements and academic advice. Undergraduate Program Directors and Program Directors should also be identified.

*Note: Undergraduate Program Director was previously known as "Undergraduate Liaison" and "Undergraduate Advisor." Effective 2022, the revised title and description was introduced to clarify roles and responsibilities. Likewise, Program Director was previously refered to as "Program Coordinator.