November 6, 2024

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

Faculty of Humanities and Social Sciences

(1 Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The successful applicant will perform research support work requiring initiative and judgement within the Faculty of Humanities and Social Sciences. Duties include coordinating the day-to-day financial operations for researchers, including preparing and verifying all human resources, purchasing, and travel-related documentation and ensuring that documents are in accordance with established policies and procedures; assisting in workshop logistics; verifying expenditures on monthly statements of accounts and following up on discrepancies; maintaining comprehensive records of finances and accounts and providing monthly updates; providing policy and procedural advice and assisting with budget preparation; liaising with other administrative offices throughout the university community; and performing other related duties as required.  

QUALIFICATIONS

Experience (3-5 years) in an administrative staff capacity; completion of most university coursework towards an undergraduate degree in business administrative or related field; or any equivalent combination of experience and training is required. The ideal candidate will have experience and knowledge in budget preparation, purchasing, and accounting procedures; proficiency with Microsoft Office (particularly Excel, Outlook, and Access); strong analytical and communication skills; and the demonstrated ability to establish and maintain effective working relationships with students, staff, faculty, and administrative personnel. Knowledge of Banner Finance, Student Banner, Microsoft Excel, as well as university policies and procedures, would be considered assets. 

SALARY                                   $59,901 - $70,273 per annum (Non-Bargaining)               

CLOSING DATE                        November 21, 2024 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.