October 31, 2024

MARKETING COORDINATOR, SPECIAL EVENTS (BAND LEVEL 7)

Marketing, Communications and Advancement

Grenfell Campus

(Contractual Position to November 28, 2025; Possibility of Extension)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Director, Marketing, Communications and Advancement, Grenfell Campus and working in collaboration with the University’s Convocation planning team, this position will have primary responsibility for the planning, coordination, implementation and evaluation of all official special events, including alumni events, and functions at Grenfell Campus. The incumbent will be expected to work with internal and external stakeholders to maximize the University’s image and profile in the region. Duties include developing plans for campus-based special events and implementing event plans, including providing supervision and direction of staff, faculty members and volunteers for major institutional events such as convocation ceremonies, Remembrance activities, sponsorship initiatives, public ceremonies, alumni events and activities, and ongoing university celebrations as necessary; assisting in the preparation of contact information and guest lists; preparing event scenarios; ordering and distribution of academic dress; developing and implementing staffing plan; overseeing the financial arrangements related to events within a prescribed budget; providing assistance where required to ensure coordinated effort among various units involved in special event; and performing other related duties as generally included and/or associated with events management. This position will require some flexibility in hours of work.  

QUALIFICATIONS 

Considerable experience (3-5 years) in marketing and special event management; graduation from a four-year college or university with major coursework in marketing, public relations or related discipline is required; or an equivalent combination of experience and training will be considered. Strong leadership, organizational, supervisory and planning skills, proven event management abilities, demonstrated creativity and excellent verbal and written communication skills are required. The ideal candidate will possess knowledge of software applications, including Microsoft Office, as well as budgetary and financial skills. A valid driver’s license as issued by the Province of Newfoundland and Labrador is required. 

SALARY                       54,770 - $82,150 per annum (Management and Professional)

CLOSING DATE           November 15, 2024 by 5:00 p.m. NST                 

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at myhr@mun.ca.

Inquiries about this opportunity should be directed to Grenfell Campus - Memorial University, University Avenue, Corner Brook, Room AS374, phone (709) 637-4097, or e-mail gchr@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.