July 26, 2024

INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Division of BioMedical Sciences

Faculty of Medicine

(Full-time, Contractual position until March 11, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Administrative Staff Specialist III, the successful applicant will be required to perform moderately difficult and varied clerical work, which requires initiative and independent judgment. Duties include answering routine queries at the front desk of the General Office; replying to enquiries either via email, in person or phone from faculty, staff, and students; typing letters, reports, and memoranda from rough draft; editing and creating fillable forms; photocopying materials as required; maintaining a computerized and manual filing system; compiling and formatting spreadsheets, such as the space management spreadsheet; sorting and distributing mail; ordering office supplies; arranging various meetings and room bookings; assisting with the preparation of agendas and transcribing minutes; preparing various requisitions; maintaining and updating the Divisional website and social media accounts ; posting events to the Faculty of Medicine calendar; preparing weekly attendance reports; keying departmental leave; posting on Divisional Notice Boards; and performing other related duties as required. 

QUALIFICATIONS

Experience (1-3 years) in moderately difficult and varied clerical work; supplemented by courses in business education or office administration; or any equivalent combination of experience and training.   Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint is required.  Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently are required. Experience using Banner HR and website editing software; scheduling meetings, preparing agendas, transcribing minutes and using virtual media software are assets. 

SALARY                       $43,119 - $50,582 per annum (CUPE Local 1615)

CLOSING DATE           August 12, 2024

COMPETITION NO.     MUN02907

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance. 

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. 

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.