July 18, 2024

SENIOR CLERK (BAND LEVEL 3)

Faculty of Nursing

(Contractual Position to May 14, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

The successful applicant will be responsible for performing complex clerical work, requiring the application of independent judgement. Duties include clerical accounting work such as the preparation of invoices, direct pays, deposits, and journal vouchers, as well as routine financial reports; assisting with the acquisition of materials and supplies, including the preparation of purchase orders, procurement card purchase authorizations; liaising with various internal and external suppliers; following up on and communicating the status of orders and shipments; updating and monitoring various financial accounts and records; creating and maintaining related spreadsheets; and completing reconciliations for standard accounts and expenditures such as telephone, equipment, and procurement cards.  The Senior Clerk may be responsible for reviewing travel claims for accuracy and consistency with established policies, coordinating the MUCEP student process, and assisting with the planning and coordinating of events and exams. Performing other related duties, including support for general office operations, maintaining leave records, and updating the website, will be required.  

QUALIFICATIONS

Experience (1- 3 years) providing clerical and/or accounting support; completion of a two-year diploma program in business or office administration; or any equivalent combination of experience and training. The successful candidate will demonstrate strong organizational, verbal and written communication skills, as well as a commitment to client service and the ability to apply independent judgement.  A strong working knowledge of Microsoft Office is required. The ability to follow procedures and provide financial or accounting support, including reconciliations, is essential to the successful performance of the position.  Knowledge of Memorial University systems, policies and procedures, as well as experience using Banner, would be considered assets.

SALARY                 $46,134 - $54,114 per annum (CUPE Local 1615)

CLOSING DATE     August 1, 2024 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.