July 16, 2024

SECRETARY (BAND LEVEL 3)

Office of the Dean

Faculty of Medicine

(Full-time, Permanent)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

DUTIES

Reporting to the Manager of Academic Affairs, the successful applicant will perform secretarial duties requiring initiative and judgment with minimum supervision. Duties include typing letters, forms, reports and other documents from rough draft and/or template; maintaining Dean’s office files and contact information; typing presentations and spreadsheets; receiving and entering data to the faculty database and generating required reports; coding correspondence for filing; maintaining computerized records management system for general filing; conducting file searches; managing emails for filing; replying in person, by telephone or written correspondence to inquiries; updating mailing lists and statistical information; conducting large mail outs; assisting with social functions; providing administrative support to the Manager of Academic Affairs including scheduling meetings, taking meeting notes, and responding to inquiries; backfilling the Academic Affairs Coordinator position; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in secretarial or administrative work; graduation from a program in office administration; or any equivalent combination of experience and training. Knowledge of Microsoft Office applications including Word, Power Point, and Excel are required. Knowledge of MS Access, and experience with faculty appointment processes are assets.

SALARY                                  $46,134 - $54,114 per annum (Non-Bargaining)

CLOSING DATE                       July 30, 2024 

COMPETITION #                      MUN02682

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. 

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.