June 27, 2024

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Faculty of Engineering and Applied Science

(Contractual Position to June 13, 2028)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

The successful applicant will perform secretarial duties requiring initiative and judgment to provide administrative support to the Associate Dean of Graduate Studies and the Faculty’s Office of Graduate Studies (EGO). Duties include maintaining the Associate Dean’s calendar; acting as secretary to standing and ad hoc committees; preparing and circulating minutes and agendas; arranging logistics; formatting presentations; screening visitors; drafting and preparing letters, memos, and reports; assisting students with logistical and outreach items; liaising with other University departments on a regular basis; arranging travels; processing mail; replying in person, telephone, or correspondence to enquiries; assisting with the management of student spaces and travel requests; facilitating recruitment and promotion, especially through social media and internet; maintaining a filing system; providing support to other EGO staff members; and performing other related duties as required.

QUALIFICATIONS

Experience (3 years) in secretarial work; completion of a diploma in office administration or most courses towards a business or engineering degree; or any equivalent combination of experience and training. The ideal candidate will have excellent interpersonal skills as well as strong organizational, written, and oral communication skills. Knowledge of generating reports from Banner, OnBase, FLAC, or any similar ERP software applications; and experience working with Microsoft Windows would be considered asset. Preference will be given to candidates who have experience in dealing with graduate students, both Canadian and international.

SALARY                                   $49,308 - $57,841 per annum (CUPE Local 1615)

CLOSING DATE                       July 12, 2024 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.