July 10, 2025

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Department of Mathematics and Statistics

Faculty of Science

(Two Year Contractual Position)
 

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Intermediate Secretary will perform advanced secretarial duties requiring initiative, independent judgement and confidentiality in support of the Head and the Department. Duties include providing proactive secretarial support to the Head; managing the Head’s calendar; managing incoming mail and replying in person by telephone, email, or correspondence to inquiries; maintaining electronic and hard files pertaining to departmental correspondence; scheduling meetings and preparing agendas; recording and transcribing the minutes of faculty meetings; providing support for promotion and tenure committees, search committees, and maintaining confidential associated files; processing the hiring of per course, cross, joint, adjunct, postdoctoral appointments, and visiting scientists; processing all departmental travel; preparing reimbursements; keying journal entries for approval; inputting staff leave through Banner HR; keying teaching assignments for each semester; coordinating textbook orders and room bookings; coordinating the submission of grades; assisting with the Job Lecture and other special events; maintaining the annual space report; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in secretarial work; completion of a two-year office or business administration program is required; or an equivalent combination of experience and training may be considered.  The ability to work in a confidential, fast-paced environment is essential, as are proficiency in Microsoft Office applications and familiarity with post-secondary administrative programs. The ideal candidate will possess excellent communication, organizational, and interpersonal skills.

SALARY                       $50,294 - $58,998 per annum (Non-Bargaining)

CLOSING DATE           July 25, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.