Unofficial documents

Documents are considered unofficial when they have not been received from the issuing institution or authority; for instance, when they are submitted by the applicant. In some cases, we may be able to make an early acceptance decision based on unofficial documents. However, it is in your best interest to arrange for official documents to be submitted (where required) as soon as possible.

Uploading documents

On the My Account page in the admissions portal under the My Applications section of the page, you will see a listing by semester and program of your active applications.

If you select View for each application you will be able to access the Supplemental Items and Documents tab. On this tab you will find a listing of the unofficial documents required for your application, which you can upload to the portal. Select Choose File to upload a copy of the document indicated. You can upload each document individually by selecting Upload Now after you load each item.

If you have additional unofficial documents that you would like to submit, you can send them to admiss.docs@mun.ca.

Official documents

Official documents are documents that need to be submitted from the issuing institution/authority. They cannot be submitted through the admissions portal. Unless noted otherwise on our website, official documents must be sent from the institution’s authorized document sending service or an institutional email address listed on the website of the issuing institution or authority.

Make sure required documents are submitted by the document deadline. Once documents are submitted, they become the property of Memorial University and are not able to be returned. If you are not able to give up possession of your documents it is recommended that you provide notarized official copies.

Official supporting documents should be sent to:

Transcript definitions

Unofficial transcript

An unofficial transcript is one that has been submitted to Memorial University by a source other than the issuing institution/authority.

Interim transcript

An interim transcript is one that is submitted to the Office of the Registrar at or near the time of application that reflects in-progress registrations at the applicant's current institution.

Confirmation of current course registrations is often included as part of an interim transcript if the transcript is issued while courses are in progress. If in-progress courses are not reflected on the interim transcript, confirmation of course registrations, when requested, may be submitted in the form of a letter or separate document issued by the appropriate authority.

Official transcript

An official transcript is one that is sent directly by the issuing institution/authority using the sending institution's security features (e.g. secure paper or institutional seal) or one that has been verified by Memorial University through the issuing institution/authority’s official verification service. 

Occasionally, notarized copies of transcripts may be accepted instead of, or in addition to, original official copies (for example, if English translations are required).

Notarized copies may be accepted for higher secondary/senior secondary school certificates when students are only issued one copy. Refer to International high school curriculum requirements for further details.

Notarized copies of the following are not accepted as official copies:

• English proficiency test score reports
• UK-patterned GCE certificates
• WAEC or NECO certificates
• Post-secondary transcripts

Final transcript

A final transcript is one that reflects final results for all courses completed with no interim grades or current registrations remaining. Normally, a final official transcript is required in order to make a verified acceptance decision and proceed with a transfer credit evaluation (where applicable).

Issuing authority/certified documents

Unless noted otherwise on our website, all official transcripts required for admission and/or transfer credit evaluation must be sent directly to Memorial by the issuing institution/authority.

Transcripts that are not produced in English or French must be translated to English by a certified translator and accompanied by a notarized copy of the original language document.

The issuing authority for transcripts and other confirmations may change from jurisdiction to jurisdiction. University or college transcripts are normally issued by the institution’s Registrar’s Office/Records Office. Official high school certificates/transcripts may be issued by the government office responsible for education, by the school district, by the examining agency, or by the school itself. Guidance counsellors or principals can confirm this if an applicant is not sure of the issuing authority for their high school records.