University Policy

Graduate Student Field Trips

Approval Date: N/A

Effective Date: 2013-04-09

Review Date: 2021-05-01

Authority:

The President through the Vice-President (Administration, Finance and Advancement) and the Department of Financial and Administrative Services.

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Purpose

To provide for proper control of graduate student field trip expenses where such field trips are a required part of a graduate student’s academic program.

Scope

All eligible field trip expenses incurred by students in fulfillment of the requirements of a program of graduate studies whether the funds to support such expenses derive from University funds or external funds.

Policy

The University reimburses graduate students for eligible field trip expenses where the field trip is required for the student’s graduate academic program.

Approval to incur expenses in respect to field trips must come from the Dean, Division Head, Head of School or Department Head. Approval must be granted prior to the field trip and must be accompanied by certification that funds are available to meet the anticipated expenses.

Procedures:

Procedure for Graduate Student Field Trip Expenses

For inquiries related to this policy:

Department of Financial and Administrative Services (709) 864-8222

Sponsor:

Vice-President (Administration, Finance and Advancement)

Category:

Finance

Previous Versions:

There is at least one previous version of this policy. Contact the Policy Office to view earlier version(s)

Approval Date: 0000-00-00

Effective Date: 1996-05-01

Policy Amendment History

There are past amendments for this policy:

Action: REPLACED

Date: 2024-09-11 14:33:40

This policy was replaced with a new version. Comment provided: Updated to reflect Vice-President titles as approved by the Board of Regents December 7, 2023