Step 1. Any member of the University community who would like to suggest that an existing policy be revised, or that a new policy be created, completes the Proposal for a New or Revised Policy Template, stating the name of the policy, listing existing related policies, providing a rationale for the proposal and identifying considerations for consultation.

University Members who elect to begin developing or revising a University policy should inform and seek guidance and advice from the Office of the Board of Regents — Policy Office.

Step 2. That person, the proposer, obtains the approval of the Unit Head, through the usual approval route within that unit.

Step 3. Once approved, the Unit Head submits the Proposal for a New or Revised Policy, using the applicable approval route, to the appropriate Vice-President (or President), requesting their support and that the proposal be submitted to the Policy Advisory Group for review and for subsequent forwarding to the Executive Leadership Team. 

Step 4. Upon reviewing the proposal, the Policy Advisory Group may provide feedback to the Vice-President, as appropriate, and then it forwards the proposal with any recommendations to the Executive Leadership Team for approval. The Executive Leadership Team reviews the proposal and determines whether policy development or revision will proceed. If so, it will assign a Sponsor in the case of a new policy.