1. The official Flag sites of the University that carry Canadian, provincial and University Flags are:

a. at the St. John's campus, front of the Arts & Administration Building, Elizabeth Avenue;
b. at the Grenfell Campus, main entrance in front of Arts and Science Building; and
c. at the Marine Institute, main entrance, Ridge Road.

2. Flags at the University’s official Flags sites at all campuses will be displayed at half-mast as a mark of respect upon the death of a member of the University community, as follows:

a. serving members of faculty, staff and Board of Regents;
b. current students;
c. honorary graduates;
d. retirees of Memorial University;
e. former chancellors, Board of Regents chairs, presidents.

3. Flags at the University’s official Flags sites at all campuses will be displayed at half-mast as a mark of respect, as instructed by the President and Vice-Chancellor or the Executive Director of Marketing and Communications, such as:

a. death of provincial and national personages (follow provincial and/or national government period of mourning);
b. annual provincial and national commemorative occasions that have particular relevance to Memorial University;
c. Canadian military personnel who die in action: Memorial honours their memory during the Ceremony of Remembrance each November and by laying wreaths at war memorials on July 1, November 11, and other occasions. (Flags are not normally half- masted in respect of individual military person’s deaths.)

4. Unit heads are responsible to notify the Executive Director of Marketing and Communications of a death as per section 2, providing relevant details via an online form as soon as notice of a death has been received. The required information must be submitted at least one business day prior to a funeral/memorial service so that appropriate action may be taken.

5. The Executive Director of Marketing and Communications effects the half-masting of University Flags by contacting the respective campuses to take appropriate action.

6. Flags shall be kept by Campus Enforcement and Patrol (CEP) and the Manager of Facilities, Fisheries and Marine Institute, of Memorial University.