Terms of Reference

For the Sexual Harassment Board

A. AUTHORITY:

The University Sexual Harassment Board is established under the authority of the President and has two components one for the St. John's area and one for Corner Brook. Its purpose is to oversee the implementation of and periodically review the University-Wide Procedures for Sexual Harassment Concerns and Complaints.

B. MANDATE:

Oversee the implementation of the University-Wide Procedures for Sexual Harassment Concerns and Complaints.Periodically review and approve any changes to the Procedures.Be represented on the selection committee for the appointment of the Advisor.Provide support to the Advisor.Liaise (role of each member) with the executives of each constituent group.Receive and review monthly reports from the Advisor.Promote, support and advocate the role of the Sexual Harassment Office throughout the University community.

An identified subcommittee of the Board will approve the annual budget allocation for the Sexual Harassment Office and periodically review the financial status of the Office in relation to its annual budget.

C. MEMBERSHIP:

i. The St. John's Board Component shall be composed of one male and one female member appointed by each of the following constituencies. One male and one female member per union can be represented on the St. John's Board. One male and one female member per local are permitted only when multiple locals from one union attend different union meetings, thus requiring the representation of unique concerns/priorities. The St. John's Board shall have the following as its membership:

  • The Canadian Union of Public Employees (CUPE), Local 1615
  • The Memorial University of Newfoundland Faculty Association (MUNFA)
  • The Newfoundland Association of Public Employees, Locals 7801, 7803 and 7804
  • Marine Institute Instructors, NAPE 7405
  • Marine Institute Support Staff, NAPE Local 7850
  • Lecturers Union of Memorial University of Newfoundland (LUMUN)
  • Teaching Assistants Union of Memorial University of Newfoundland (TAUMUN)
  • Council of Students' Union (MUNSU)
  • Graduate Students' Union (GSU)
  • Marine Institute Students' Union (MISU)
  • University Administration
  • One member from outside the University
  • Sexual Harassment Advisor

ii. The Corner Brook Board Component shall be composed of one member appointed from each of the constituent groups:

  • The Canadian Union of Public Employees (CUPE), Local 1615
  • The Memorial University of Newfoundland Faculty Association (MUNFA)
  • The Newfoundland Association of Public Employees, Locals 7801, 1804 and 1809.
  • Lecturers Union of Memorial University of Newfoundland (LUMUN)
  • Grenfell Campus Students' Union (GCSU)
  • University Administration
  • One member from outside the University
  • Sexual Harassment Advisor

iii. All members of both Board Components shall have a two-year renewable term.

iv. With the exception of the Advisor, all members have voting rights.

v. The parties listed in C i and ii above shall be responsible for maintaining their representation on the Board and reporting back to their constituent group.

vi. Any changes to the University-Wide Procedures for Sexual Harassment Concerns and Complaints requires unanimous consent of the combined constituencies (both the Corner Brook component and the St. John's component) as listed in C i and ii above.

vii. The Chair of each Board Component is elected from among the members of their respective Component and serves for a one-year renewable term.

D. OPERATIONS:

The Sexual Harassment Board Components meet monthly or as otherwise requested at the call of the respective Chair.

All members of the Sexual Harassment Board shall complete an undertaking of confidentiality and will comply with the terms of the agreement. All members of the Sexual Harassment Board shall treat as confidential any and all information and discussions that have been identified as confidential.

All members of the Sexual Harassment Board shall become familiar with the bi-laws of the Sexual Harassment Board and shall comply with the terms and conditions contained therein.

The respective Chair of the Sexual Harassment Board Components shall, following meetings of the Board, collect all documentation disseminated and will ensure that meeting documentation is given to the Advisor who will endeavor to ensure that confidentiality requirements are met.

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