University Planning and Budget Committe

1. Membership

(a) Provost and Vice-President (Academic) - ex-officio

(b) Associate Vice-President (Academic) - ex-officio

(c) Nine members of the academic staff:

(i) To be appointed by Senate on the recommendation of the Committee on Elections and Committees, giving due weight to considerations of diversity and individual qualities of nominees.

(ii) At least five faculty members (including Marine Institute instructors) who are not administrative heads of academic units.

(iii) Not more than one from each academic unit (i.e. non-departmentalized faculties, schools, or departments within departmentalized faculties.)

(iv) To be appointed to staggered 3-year terms.

(v) Three to be Senators.

(d) Three undergraduate students, one nominated by the Memorial University of Newfoundland Students’ Union, one by the Marine Institute Students’ Union, and one by the Grenfell Campus Student Union.

(e) One graduate student (nominated by the Executive Council of GSU)

(f) The following three officials shall serve on the committee in a resource and non-voting capacity:

(i) Director of Centre for Institutional Analysis and Planning, committee secretary

(ii) Director of Budgets

(iii) University Registrar, or delegate

(g) The members of the Committee shall elect a Chairperson and Vice Chairperson in September each year from among the academic staff members noted in (c).

2. Quorum

(a) For the transaction of business, the full Committee shall require the presence of at least 33 1/3% + 1 of the membership, excluding those serving in a resource capacity.

3. Terms of Reference

The activities of the committee will include the following four areas:

1. Planning. The committee will:

a. advise the Senate on development of all university frameworks, plans and related documents, making recommendations for their approval by the Senate and the Board.

b. monitor the progress of established plans, frameworks and related documents. The committee will seek regular updates from the custodians of these documents and provide an annual update to Senate on progress towards goals.

c. review and advise Senate regarding initiatives established to enhance institutional effectiveness and promote more efficient use of resources.

2. Budget. The committee will:

a. advise senior administrators on matters related to budget issues, including the university’s budget submission to government on behalf of Senate as required

b. advise Senate and senior administration about the priorities and allocation strategies for the funding provided to the university from government and other sources

c. advise Senate regarding major new initiatives that have significant implications for resources, including personnel, space and capital expenditures. The Committee shall assess these initiatives in light of the university frameworks and plans, institutional priorities, and the university budget.

3. University Centres. The committee will:

a. oversee the policy and procedures associated with the establishment, operation and termination of University Centres at Memorial.

b. review proposals to establish University Centres, and provide approval on behalf of senate.

c. Review University Centres' annual reports.

4. Special Meetings of Senate. The committee will recommend to Senate topics of strategic interest for special meetings to be held in the fall and spring of each year.

4. Reporting

In addition to monthly reports, the PBC will submit an annual report of its activities to Senate.