Committee on Undergraduate Studies

1. Membership

(a) Provost and Vice-President (Academic) or delegate

(b) Registrar or delegate, who shall serve as Secretary to the Committee

(c) Registrar, Grenfell Campus or delegate

(d) Registrar, Marine Institute or delegate

(e) Director, Centre for Innovation in Teaching and Learning or delegate

(f)  Dean of Libraries or delegate

(g) One Academic Staff Member in Cooperative or Field Education ((ASM-CFE)

(h) Chair, Undergraduate Studies Committee, Marine Institute or delegate

(i) Chairs of Undergraduate Studies Committees, or their equivalent, of all Schools and Faculties or delegate

(j) Four undergraduate students, Director of Advocacy (or designated alternate) and one other undergraduate student appointed by the Memorial University Students’ Union, one by the Marine Institute Student’s Union and one by the Grenfell Campus Student Union

(k) An appropriate number of academic staff members, at least one of whom shall be a Senator

2. Terms of Reference

(a) To propose minimum standards for the acceptance of undergraduate students into the University, their continuance in their programs and their readmission;

(b) To propose amendments to general University Regulations pertaining to undergraduate studies.

(c) To examine any proposed amendments to existing University Regulations on Undergraduate Studies and any proposed new regulations on Undergraduate Studies which originate elsewhere in the University before submission to Senate.

(d) To examine proposals for all new undergraduate programs and all extensions and changes in existing programs before submission to Senate. The Committee will require units submitting such proposals to indicate in writing that sufficient material and non- material resources are available to operate the proposal and the ways, if any, that existing programs may be affected. In the event that the Committee is not satisfied, it may request further information or refer the matter to the Office of the Provost and Vice- President (Academic) or the appropriate Vice-President for further consideration.

(e) To approve on behalf of Senate, all new undergraduate courses and changes in existing courses. On a regular basis, Senate will be informed of the courses so approved, the courses being listed by Department, course number and title.

(f) To advise Senate and the Provost and Vice-President (Academic) on all matters pertaining to Undergraduate Studies.

(g) To present an annual report on Undergraduate Studies to Senate.

(h) To act on matters delegated to it by Senate, in particular waivers and appeals of academic regulations, and allegations of academic misconduct  in accordance with procedures, policies and regulations approved by Senate.

(i) The Committee shall confirm that consultation regarding calendar changes has been undertaken with the St. John’s Campus, the Grenfell Campus, the Labrador Campus, the Marine Institute, and the University Library.

(j) Each semester, receive and review a report on grades considered to be anomalous and an explanation for those anomalies from all faculties and schools.

(k) To advise the Provost and Vice-President (Academic) on academic matters pertaining to the preparation of the University timetable.

(l) To establish ad hoc and standing sub-committees and to delegate to these committees functions it deems appropriate.