Committee on Course Experience

1. Membership

(a) Six faculty members appointed by Senate on recommendation of the Committee on Elections and Committees.

(b) Three undergraduate students, one appointed by the Memorial University Students’ Union, one by the Marine Institute Students’ Union, and one by the Grenfell Campus Student Union.

(c) One graduate student, appointed by Senate on nomination by the GSU.

(d) Director, Centre for Institutional Analysis and Planning (CIAP) or delegate, Secretary of the Committee

(e) Director, Centre for Innovation in Teaching and Learning, or delegate (ex-officio)

2. Governing Procedures

(a) The members of the Committee shall elect the Chairperson and Vice-Chairperson at the first meeting of the new academic year.

(b) The Committee shall meet at least once each semester.

(c) A quorum for the conduct of business shall be five members.

3. Duties and Responsibilities

1. The committee shall monitor the administration of the Course Experience Questionnaire (CEQ) and related procedures, including the release of results, in accordance with the Senate Policies and Procedures for Student Feedback on Course Experience.
   
   
2. The committee shall prepare written guidelines providing information to students on the purposes of the feedback procedure and on university policies for distribution of results.
   
   
3. The committee may, in cooperation with the Centre for Institutional Analysis and Planning, develop specific operational guidelines and protocols for efficient and consistent completion of the mandated student course feedback procedures.
   
   
4. The committee may review and provide advice on alternate methods of collecting student course feedback for courses that are not mandated to use the CEQ or develop best practices for the collection of feedback outside of the CEQ.
   
   
5. The committee shall receive and respond to queries and comments from academic units, faculty members and students concerning the CEQ and student course feedback procedures.
   
   
6. The committee shall consider requests for ad-hoc reports and analyses of student course experience data and shall provide direction to the Centre for Institutional Analysis and Planning and responsible staff members regarding responses to such requests.
   
   
7. The committee shall report to Senate in the fall semester each year on the operation of the Policies and Procedures, including advice on possible revision of the Policies and Procedures and the Course Experience Questionnaire.
   
   
8. The committee shall respond to queries from Senate, and may provide Senate with such other reports and recommendations as the Committee deems appropriate within its mandate.
   
   
9. The committee shall carry out any other duties as described in the Senate Policies and Procedures for Student Feedback on Course Experience.
   
   
10. The Centre for Institutional Analysis and Planning will maintain a secretariat for the Committee.
    
    
11. The committee shall oversee a review of the Course Experience Questionnaire and associated processes at least every ten years. The committee shall review statistical summaries of previous CEQ data from current and previous results; discuss statistical summaries and make recommendations for adjustment; review issues, requests, and inquiries reported since the last major review to determine what elements to include in the review; develop terms of reference for the review; undertake university-wide consultation and, should the committee feel it necessary, for a subcommittee to undertake or support the review process; review results of the consultation process and identify changes necessitated by the review process; prepare a final report for Senate outlining the results of the review process and make recommendations for change(s) should any arise as a result of the review.
    
    
12. The committee shall maintain close liaison with the Senate Committee on Teaching and Learning.