General Admission Requirements to Postgraduate Medical Education

Preamble

All applicants for a position in a postgraduate medical education training program at Memorial University must meet PGME’s requirements prior to commencing training. Individual residency training programs may have additional specific criteria that will be used to judge applicants’ candidacy and suitability for their program. Canadian citizens and permanent residents are invited to apply through the CaRMS match, in the iteration that is applicable to their status. All candidates offered a residency position must provide proof of a medical diploma (those in the last year of medical school must submit their most recent marks/transcripts in the interim).

The most fundamental of all requirements to commence residency training in the province of Newfoundland and Labrador is the ability of the candidate to obtain educational registration with the College of Physicians and Surgeons of Newfoundland and Labrador (CPSNL). It is important to understand that while the CPSNL’s requirements and regulations may change, without notice, during the CaRMS administration cycle, PGME will not amend any requirements during the match cycle. PGME and the CPSNL take no responsibility for updating applicants on any amendments. Applicants who do not appear to meet the preliminary educational registration requirements at the time of review will have their application disqualified, by PGME.  Documents that are not in English must be accompanied by a notarized/certified translation.

To maintain the spirit of fairness and equity, PGME has zero tolerance for submission of altered, falsified or fraudulent information or documentation, intentionally or otherwise, and such applications will be considered void and, if discovered after the CaRMS match, may result in immediate dismissal or withdrawal of the residency offer. PGME will not make any exceptions to the admission requirements. To provide transparent access to this opportunity, the requirements set herein will not be changed mid-cycle.

Consent

You are required to provide a Consent to Disclose Form to PGME, allowing us to communicate with CaRMS regarding your application, and allowing us access and the ability to communicate regarding your application submission for educational registration by the CPSNL. 

Scenarios & Definitions

Canadian/United States medical graduate (CMG/USMG)

This is an individual who received their medical degree from a medical school accredited by the Committee on Accreditation of Canadian Medical Schools (CACMS) or the Liaison Committee on Medical Education (LCME).

International medical graduate (IMG) [including US Doctor of Osteopathy (DO) graduates]

This is an individual who received their medical degree from a medical school that is not accredited by the CACMS or LCME. Graduates from US osteopathic medical schools are invited to apply under the same criteria applicable to IMGs.

IMGs must have graduated from a school or Faculty of Medicine, recognized by the World Directory of Medical Schools. Medical degree programs must be a minimum of 48 months duration.

PGME does have minimum requirements for IMGs for core clerkship (clinical) rotations during medical school training. IMGs must have satisfactorily completed a minimum 8-week rotation in each of the core rotations of medicine and surgery, a minimum 6-week rotation in pediatrics and a minimum 4-week rotation in obstetrics/gynecology and psychiatry. The rotations must be completed in accredited teaching hospitals. All IMGs are required to complete the Core Clinical Clerkship form, have it stamped/verified by their medical school, and submit the form with their CaRMS application. Applications received without the stamped/verified form attached will NOT be reviewed.
 
IMGs are required to present successful completion of the following: 

• The National Assessment Collaboration Exam (NAC) – This exam must be completed, and a successful result submitted, by the application deadline. (Note: Being a licentiate of the Medical Council of Canada (LMCC)* will override the NAC exam and exempt you from this requirement.)
  
  AND
• The Medical Council of Canada Qualifying Exam Part I (MCCQE Part I)
  
  OR
• * Be a Licentiate of the Medical Council of Canada (LMCC) 
  • Must submit a copy of the Certificate of Registration 

 English Language Proficiency

Exemption to English language proficiency testing

IMGs that are currently practicing in Canada as a family physician or Royal College specialist (must have CCFP, FRCPC or FRCSC designation), and are providing the majority of their patient care in English, may be exempt from providing up-to-date language proficiency testing. Any applicant in this situation should write to pgme@mun.ca in advance of the application deadline, to determine if you meet this criteria for exemption. Applicants currently in a clinical fellowship program are not exempted.

If you graduated from a medical school in Canada or the United States, where English is the language of instruction, you are exempt from providing proof of language proficiency.

• For MSM applicants only: If you graduated from a medical school in Canada or the United States where English is the language of instruction, OR are completing an accredited core Internal Medicine residency program in Canada or the United States where English is the language of instruction, you are exempt from providing proof of language proficiency.​ 

• For FM/ES applicants only: If you graduated from a medical school in Canada where English is the language of instruction, OR are completing an accredited Family Medicine residency program in Canada where English is the language of instruction, you are exempt from providing proof of language proficiency.

 Who is required to provide English Language Proficiency?

If you graduated from a medical school in Canada or the United States, where the language of instruction is not in English (e.g. French), PGME requires proof of proficiency in the English language. It is important to note that this requirement extends to all such applicants, regardless of whether other secondary/post-secondary education took place in English and regardless of citizenship.

If you graduated from a medical school in Canada or the United States, which provides training in multiple language streams, please self-identify which stream you graduated from, e.g. English-Stream, French-Stream, Spanish-Stream, etc.

Canadians who complete undergraduate medical education outside of Canada and the United States are considered IMGs; therefore, if you complete undergraduate medical education (in part or in full) in a country not recognized as having English as the first language, you must provide proof of proficiency in the English language. Note that elective rotations/experiences – regardless of length or location (including Canada) – will not satisfy the language proficiency requirements.

Requirements for educational registration with the CPSNL differ slightly in that PGME will only exempt IMGs from language proficiency testing if both their basic medical education and patient care experience was in one of the countries that is recognized as having English as a first language: 

• Anguilla
• Antigua and Barbuda
• Australia
• Bahamas
• Barbados
• Bermuda
• Canada
• Dominica
• Grenada
• Ireland
• Jamaica
• New Zealand
• St. Kitts and Nevis
• St. Lucia
• St. Vincent and the Grenadines
• Singapore
• South Africa
• Trinidad and Tobago
• United Kingdom
• United States of America
• Virgin Islands (United Kingdom)
• Virgin Islands (United States) 

All other applicants, including those who have completed any other non-medical schooling in English, must have taken one of the following:

• International English Language Testing System - Academic (IELTS-Academic), with a minimum score of 7 in each of the components in the same sitting;
• Occupational English Test - Medicine (OET-Medicine), with a minimum grade of B in each of the four subsets in the same sitting;
• Canadian English Language Proficiency Index Program Test - General (CELPIP-General), with a minimum score of 9 in each of the four skills in the same sitting.

Exams must be completed within 24 months of the residency start date (July 1) and results must be available by the CaRMS document review deadline.

First Iteration

Applicants who do not have prior postgraduate residency training in Canada or the United States are eligible for the first iteration of the CaRMS match process. Please note, applicants on student visas are not eligible for admission to residency training programs at Memorial University.

Second Iteration

All positions that remain unfilled after the first iteration of the CaRMS match will be competitive and open to all eligible candidates (i.e. CMG, USMG, IMG, DO) in the second iteration.

Active Practice

Applicants who have had significant breaks or been away from medical school, postgraduate training, or active, clinical practice for two years or greater, at any point in time after commencing medical school, will not be considered for postgraduate training at Memorial University. Observing, volunteering, clinical assisting, clinical fellowships, job shadowing, academic studies (nursing studies, doctorates, masters, degrees, diplomas, certificates - including graduate diplomas and other professional degrees in medical science program) as well as training/educational experiences completed by individuals under an IMG assessment program, are NOT recognized as clinical or active practice or training. 

NOTE: Fellowship training completed in Canada that does not lead to an Area of Focused Competence diploma (of the Royal College of Physicians and Surgeons of Canada) will not be considered active practice or training.

If you had a significant gap (see below) in training or clinical practice, performing a locum(s), and/or returning to training without completing the entirety of the program will not remedy this gap.
All gaps or breaks in practice or training of two continuous months or more must be explained on the Declaration of Interruptions form.

Significant Gaps

A significant gap in training or clinical practice may exist and must be declared if equal to or greater than two continuous months. PGME will appraise the nature and significance of the gaps by:

• assessing any period or cumulative periods out of practice,
• evaluating any period between completion of medical training and commencement or resumption of practice,
• reviewing any period or cumulative periods with a limited or restricted scope of practice, as determined by the actual practice experience of the individual,
• review of any period or cumulative periods in a non-clinical scope of practice. 

PGME reserves the right to make a final judgement on the substance of the gaps in training/practice and whether the gaps fall short of satisfying the two-year requirement for active practice listed therein.

Examinations

All licensing exams are administered by the Medical Council of Canada; any clarification or questions should be directed to the MCC. Please visit http://mcc.ca/  for more information. The following is a list of exams that, if completed, must be submitted by applicants. Results, for any exams completed, must be included by the application deadline.

• Medical Council of Canada Qualifying Exam Part I (MCCQE Part I) - Include Supplemental Report
• Licentiate of the Medical Council of Canada - Please submit Certificate of Registration
• National Assessment Collaboration Exam (NAC) - Include Supplemental Report

CPSNL Requirements

IMPORTANT: Individuals are urged to respond to the CPSNL’s application package immediately after receiving instructions from the CSPNL.
 
Any delays in providing all required documentation, by the appropriate deadline, may result in delays in obtaining educational registration and commencing postgraduate training.

Determining Eligibility 

Once applications are received by the program, the individual training program determines candidacy of the application for short-listing the individual applications for residency training, based on pre-set criteria. These criteria include a combination of individual training program requirements, Memorial University PGME admission requirements set herein as well as the CPSNL educational registration requirements.

All rank order lists are forwarded from the disciplines to PGME to further assess eligibility. Applicants who do not appear to meet the admission requirements set herein at the time of review, will have their application disqualified by PGME. PGME may forward any application, including those of IMGs, to the CPSNL for an opinion on their preliminary eligibility for registration. All screening and assessment of applicant files will take place during designated periods in the selection cycle, through consultation between the respective discipline, PGME and the CPSNL. Rank order lists are approved by PGME, not the CPSNL. Individual entities (e.g. applicants, disciplines, friends/relatives, etc.) are advised not to contact the CPSNL directly for an opinion or assessment regarding an applicant’s eligibility for the educational register.

Individuals who are considering the liquidation of major personal assets as part of a move to Newfoundland, affiliated with a residency position, are advised that final acceptance to our program is contingent on clearance from both PGME and the CPSNL. Candidates with an offer for residency training (i.e. matched to a residency training position at Memorial University) are reminded not to commence residency training until they receive confirmation of their educational registration from the CPSNL.

To emphasize, discrepancies between the CaRMS application and the application for inclusion on the educational register by the CPSNL will be addressed with a zero-tolerance attitude for submission of altered, falsified, or fraudulent information or documentation intentionally or otherwise, and your application will be considered void and if discovered after the CaRMS match, may result in immediate dismissal or withdrawal of the residency offer.

Final decisions regarding admission to postgraduate residency training at Memorial University are the purview of the Associate Dean, PGME.

Orientation Attendance

Orientation (discipline-specific and PGME-wide) will take place prior to July 1. In-person attendance is required; absences are permitted in exceptional circumstances, with prior approval of PGME.

Putting It All Together

Applying to residency training can be an intense and exhausting process, with multiple layers of inquiry: program-specific, the CPSNL registration eligibility, and PGME admission requirements. The information above is intended to provide an outline of the salient requirements for admission to residency training at Memorial University. A critical component of these requirements – but not an alternative substitute – is the eligibility for educational registration of the candidate by the CPSNL. Although PGME works closely with the CPSNL, several requirements do differ and in some instances, in subtle ways. It is the candidate’s responsibility to pay special attention to the differences therein.

Candidates are urged to contact their respective program as early as possible, to seek clarification regarding entry requirements, as the CaRMS Match period is time and resource intensive and responsiveness of PGME will be impacted. PGME assumes no responsibility for such delays. PGME will not discuss applicant files with anyone other than the applicant, the program director, CaRMS and/or the CPSNL.

Once matched to Memorial University for postgraduate education, we encourage you to commence application for educational registration with the CPSNL. Please ensure that you follow the CPSNL’s most current guidelines and requirements for this part of the process, as these are subject to change without prior notice, at any time throughout the match cycle.