Please read these guidelines. You/Your refers to the lead member listed on the Garden Registration Form. Garden administration refers to staff of Memorial University’s Sustainability and Climate Action Office or designate.

Community Garden Guidelines

1. You must be a current student or a current or retired staff or faculty member of Memorial University. If your status changes, you must notify the garden administration.
2. Your garden plot fee is non-refundable.
3. Regular users of your plot must be listed as members on your registration form. If needed, you can add a member later by sending their name and email address to the community garden email (communitygarden@mun.ca).
4. You are the contact person for your plot. The primary mode of communication with the garden administration (communitygarden@mun.ca) is to/from your @mun.ca email. You are responsible for distributing information to your members.
5. You or a member of your plot must attend an orientation session prior to the start of the garden season.
6. You are responsible for your plot, and for the members of your plot while they are in the ga
7. You must start to use your plot by mid-June (or date specified by the garden administration) and maintain it throughout the gardening season. If your plot has not had noticeable activity by mid-June or appears to be unmaintained at any time, the garden administration can request a status update. It the plot is not used within an agreed upon timeframe, the garden administration can relinquish your rights to the plot.
8. If you are no longer able to use your plot, you must notify the garden administration as soon as possible, and it will be allocated to a new member as determined by the garden administration. You cannot transfer your plot to another person.
9. You understand that this is an organic garden, and you will follow guidelines provided by or consult with the garden administration concerning fertilizers, herbicides and pest controls.
10. You must keep weeds under control in your plot, especially where it borders on another plot. You are also responsible for trimming grass and weeds around the border of your plot.
11. You will not grow anything high enough to negatively affect the growth of neighbouring plots.
12. You will not plant anywhere other than in your plot unless permission has been obtained from the garden administration.
13. You will not grow cannabis or any other plants that the garden administration lists as prohibited. The garden administration will inform you of these plants as needed.
14. The shed and its contents are for members’ use only, and you will only provide the lock code to members of your plot. Anything that is stored in the shed is for use by all members. Tools should be cleaned and stored safely in the shed after each use. You must lock the shed when you are the last to leave the garden.
15. You must follow any guidelines that are put in place for greenhouse use. All planters in the greenhouse must be labelled with your plot number. Items that are not labelled could be removed by garden administration.
16. You will ensure that your plot is prepared for winter by November 1, 2025, or the date set for garden closure by the garden administration. If you are not renewing your plot for the next year, you must clear your plot.
17. You can keep your plot for a maximum of three gardening seasons. After a one season break, you can apply again to be a lead member of a plot.
18. You will not drink alcohol, smoke or bring animals inside the perimeter of the garden.
19. The University reserves the right to revoke permission for the use of the garden as a result of safety or emergency concerns or the occurrence of other high priority incidents on the University’s campus.
20. You will not carry on any activities that will create a nuisance for other users of the University's facilities.
21. You agree to abide by all fire and safety regulations and other laws and regulations governing the use of the University’s premises.